Services

We were founded on the belief that traditional fund administration platforms needed to evolve into a much more comprehensive multi-service offering. This enables the fund manager to maximize their service delivery by dramatically increasing fee efficiency and scalability. At Theorem, traditional core services of fund administration and investor reporting are uniquely and seamlessly packaged with additional comprehensive services for both the fund and the investment manager.

Advisory Services:

  • Planning and Budgeting (plan for start-up, ongoing operations and growth)
  • Fund and Management Structuring Factors (consider strategies, size, term, investors (U.S. or ex-U.S.), jurisdiction regulatory regime, trends and cost)
  • Service Provider Analysis (review trading platforms, auditors, valuation experts, administrators, attorneys and IT considerations based on strategy, size and cost)
  • Marketing Considerations (discuss marketing tools, investor expectations, third-party marketers and potential onboarding issues)
  • Ongoing Fund Operations (examine the administrative complexities of investing while operating a business and how to avoid missteps)

Fund Accounting:

  • Calculate fund level Net Asset Value (NAV)
  • Allocate gross profit to investors including hot issue income and side pockets
  • Calculate investor level management fees and incentive fees/carried interest
  • Calculate performance statistics for the fund and investors
  • Prepare GAAP or IFRS year-end financial statements
  • Coordinate audit activities with the fund’s auditor
  • Maintain general ledger level reporting and a comprehensive audit trail

Portfolio Accounting:

  • Independently verify prices and corporate actions for listed securities
  • Capture trading activity from OMS systems
  • Maintain security positions with support of a variety of tax-lot relief methods
  • Reconcile cash, positions, and transactions
  • Deliver robust portfolio level reporting including period-end positions and P&L

Investor Relations:

  • Deliver subscription documents to prospective investors
  • Complete Know Your Customer (KYC) and Anti-Money Laundering (AML) verifications
  • Send capital transaction confirmation notices
  • Generate and distribute capital call notices
  • Generate period-end investor statements

Crypto Fund Services:

  • Automated integration with exchanges, OTC desks and wallets
  • Systematic reconciliation of balances reported by exchanges and block chain transaction verification
  • Normalization of data across multiple data sources
  • Audit-ready financial and operational reporting suite
  • Automated realized gains calculation across all data sources supporting multiple tax-lot relief methods

Management Company Accounting:

  • Reconcile cash and transactions
  • Prepare financial statements
  • Setup annual budget

Banking Services:

  • Assist with the bank account opening process with partner banks
  • Act as dual signer on the account to add a level of security
  • Review wire requests and prepare transactions for release by the fund manager
  • Reconcile cash activity

Offshore Compliance Services:

  • Money Laundering Compliance Officer Services
  • Money Laundering Reporting Officer Services
  • Initiate GIIN and portal registrations to support FATCA and CRS filings
  • Prepare and file reports to satisfy FATCA and CRS requirements
  • Act as the Principal Point of Contact (PPoC) for FATCA and CRS filings
  • Prepare CRS policies and procedures